Disclosure and Barring Service (DBS) checks

For a small annual fee OnlineSCR can completely manage your single central record by accessing all your Safeguarding Recruitment Checks all under one roof. Our built-in automated emailing reminder system alerts you when checks are required, processes them, records them securely within your account and provides you with a certificate to say the checks have been completed. Your single central record will be kept completely up to date and in real time too!

OnlineSCR customers that register with us will receive discounted rates and our on-going expert advice.

Join the experts in safer recruitment today and register your educational establishment now! We also cater for Multi Academy Trusts.

info@onlinescr.co.uk / 0151 606 5101 

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From the applicant’s perspective, on average it takes 5 minutes to complete. We ask the applicant to have their NI number, 5-year address history, passport and driving licence details ready to save time when completing the online form. If they need any help, then don’t worry our helpful advisors are on hand to answer any queries along the way.

The applicant takes in their ID documentation to the ID checking person within your organisation, you simply login into the portal, complete the ID checking page and click submit – job done!

Please contact our new business team who will guide you through this process.

Tel: 0151 606 5101 or email OSCR@onlinescr.co.uk.

If you’re a member login to your account, simply click the ‘Single Central Record’ tab from the main dashboard select a record and order the required check or click the ‘Reminder Notification’ tab for an overview of what DBS checks are required.

There are two turnaround times to consider. How quickly we forward your application to the DBS to process. 90% of all applications we submit to the DBS in just 1 hour!

The second turnaround time is how quickly the DBS process the application. These timelines vary but rest assured as soon as the DBS have finished processing the results of the checks they are submitted back to you within 1 hour. Those that are using our online single central record portal are instantly impressed as the individual DBS records are automatically updated!

In 2017 the DBS processed 37% of all Enhanced Disclosures within 1 day. 64% within 7 days and 79% within 14 days.

Did you know? We have arguably the fastest turnaround times in the country with our fastest Enhanced Disclosure we have ever processed is just 26 minutes!!!

£44 government fee plus a very competitive admin cost of £8 + vat totalling £53.60.

Please note you will need to become a member for OnlineSCR to be able to use this service.

Single Central Record Ltd use our sister company Access Personal Checking Services Ltd (APCS) who are arguably one of the fastest providers of DBS checks, their fastest DBS disclosure results being just 26 minutes.

Access Personal Checking Services Ltd (APCS) submit in excess of 100,000 criminal record checks per year and with a client base of over 10,000 companies, they are the largest supplier of criminal record checks in the North West of England and one of the largest in the UK!

Built on 15 years’ experience, they developed their own independent online system that is uniquely connected electronically to the DBS and Disclosure Scotland, resulting in the fastest possible results in the UK, enabling their customers to speed up their recruitment processes. Working in connection with the DBS, APCS were the first organisation in the UK to provide Basic Disclosures to applicants living in England and Wales!

Their clients are from a wide range of business sectors; from small local residential homes and nurseries, local authorities, NHS trusts, Educational Establishments to some of the largest recruitment companies, with hundreds of branches across the UK.

Single Central Record Ltd have an API that plug directly into Access Personal Checking Services Ltd systems.

Non-Members come on board to experience this great service and receive full membership discounted rates.

The Criminal Records Bureau (CRB) was launched in March 2002, due to public concern about the safety of children, youths and defenceless adults. On 1st December 2012, the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) merged to form the Disclosing and Barring service (DBS). DBS is an executive non-departmental public body of the Home Office and helps employers make suitable recruitment decisions, carrying out DBS checks online allows educational establishments to safeguard their organisation by preventing unsuitable candidates from working with vulnerable people.

For more information on the DBS, please visit their website.

he following organisations must carry out DBS checks:

  • Academies
  • Alternative provision Academies
  • Independent Schools
  • Free Schools
  • Maintained Schools
  • Pupil referral units
  • Colleges
  • Non-maintained special schools
  • Nurseries schools
  • Education Recruitment/Agency companies

The Department for Education Statutory guidance, in accordance with the “Keeping Children Safe in Education” confirms all members of staff must have an Enhanced DBS check, this should also be recorded on your single central record.

For most appointments, an enhanced DBS certificate, which includes barred list information, will be required as the majority of staff will be engaging in regulated activity. In summary, a person will be considered to be engaging in regulated activity if, as a result of their work, they:

  • will be responsible, on a regular basis in a school or college, for teaching, training instructing, caring for or supervising children; or
  • will carry out paid, or unsupervised unpaid, work regularly in a school or college where that work provides an opportunity for contact with children; or
  • (Applies to any college that provides, exclusively or mainly, full-time education to children, i.e. persons under the age of 18.)
    engage in intimate or personal care or overnight activity, even if this happens only once.

For all other staff who have an opportunity for regular contact with children who are not engaging in regulated activity, an enhanced DBS certificate, which does not include a barred list check, will be appropriate. This would include contractors who would have the opportunity for contact with children and who work under a temporary or occasional contract.

  • Enhanced: this provides information about convictions, cautions, reprimands and warnings held on the Police National Computer (PNC), regardless or not of whether they are spent under the Rehabilitation of Offenders Act 1974. The law allows for certain old and minor matters to be filtered out; this check can also contain any additional information held by the police which a chief officer reasonably believes to be relevant and considers ought to be disclosed; and
  • Enhanced with barred list check: where people are working or seeking to work in regulated activity with children, this allows for an additional check to be made as to whether the person appears on the children’s barred list.
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Want us to manage your single central record?

European Economic Area Checks are also referred to as EEA checks. EEA checks whether a teacher who has trained or worked in the European Economic Area (EEA) has received any restrictions on their teaching.
Please note The EEA check covers all the countries of the EU, plus Iceland, Liechtenstein and Norway.


OnlineSCR provide a certificate to indicate the check has been completed and you can then enter the dates of the check on your single central record (SCR).


OnlineSCR will then carry out the checks on your behalf. EEA requests received before 2.30pm will normally be processed within the same working day. Any orders received after this time will be processed the next working day. As soon as the checks have been completed, you will receive your results certificate via email. Alternatively, we offer the Fast Track scheme which will guarantee the result is provided within 2 hours of receipt of the order if made between 9am-3pm weekdays (excludes Bank Holidays).

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