In a speech made by Sir Martyn Oliver in May, the significance of professional dialogue between the inspection team and school leadership during inspections was greatly emphasised. Ungraded inspections will shift towards providing school leaders with opportunities to showcase their improvements and discuss areas needing further development. As a result of this, deep dives will no longer be conducted during ungraded inspections, beginning at the start of the autumn term.
Since this announcement, efforts have been made to define the practical aspects of ungraded inspections.
Initially, discussions were held with school leaders in regards to these planned changes, and parts of the inspection process were tested in various schools. The feedback from these has been integral to shaping to the new ungraded inspection process.
The ungraded inspection process will commence with an extended phone call conversation the day prior to the on-site visit. This call aims to determine the necessary actions during the inspection to gather essential evidence.
During this call, headteachers will discuss key aspects of their school with the lead inspector, including the school’s context, strengths, and improvements since the last inspection. There will also be opportunities to address ongoing challenges, in which headteachers are encouraged to involve other senior team members.
The lead inspector will be prepared with questions based on data from the school’s website, as well as previous inspection reports. This discussion will help identify several focus areas for the inspection, combining inspector interests and school priorities.
The identified focus areas will guide inspectors' activities during their visit. At least a couple of these areas will relate to the quality of education, assessed across groups of subjects rather than through deep dives into single subjects. Inspectors may also explore specific aspects, such as improvements in assessment, by visiting lessons and discussing their impact with school leaders.
Additionally, one or two focus areas might cover aspects like personal development, behaviour, or attendance, tailored to each school based on the initial phone conversation.
Ofsted have outlined clearly that these changes aim to foster meaningful professional dialogue about the school’s strengths and areas for improvement. A key objective is to reduce the burden on subject leaders themselves, shifting the dialogue so that headteachers and the senior team are more central to the inspection process.
The new inspection handbooks will be published in September, and Ofsted will publish informative videos and webinars to aid schools and provide further details.
The Single Central Record (SCR) is a vital document in educational settings, serving as a comprehensive register of all staff working with children. Its importance cannot be overstated, as it not only ensures compliance with legal requirements but also safeguards the welfare of children and helps maintain high standards of education and care. Especially during Ofsted/ISI visits, the SCR plays a crucial role in demonstrating a school or institution's commitment to safeguarding and effective governance.
During an Ofsted inspection, the SCR is closely scrutinised to ensure that all necessary checks and procedures have been carried out thoroughly and regularly. Ofsted inspectors assess whether the SCR is accurate, up-to-date, and compliant with legal requirements. Any discrepancies or shortcomings in the SCR can raise concerns about the institution's safeguarding practices and overall effectiveness.
To maintain an accurate and up-to-date Single Central Record, educational institutions should adhere to several best practices:
Regular Review: Schedule regular reviews of the SCR to ensure that all information is
accurate and current.
Timely Updates: Any changes in staff roles, qualifications, or safeguarding status should be promptly recorded in the SCR to maintain accuracy and ensure the document is up to date.
Training and Awareness: Provide training to relevant staff members responsible for
maintaining the SCR to ensure they understand their responsibilities and the importance of accurate record-keeping.
Compliance Checks: Regularly review the SCR to ensure compliance with statutory
requirements and guidelines set forth by regulatory bodies such as Ofsted and the
Department for Education.
Data Security: Implement robust security measures to safeguard the confidentiality and integrity of the information stored in the SCR, ensuring compliance with data protection regulations.
Collaboration with Governors: Engage school/college governors in reviewing the SCR periodically to provide an additional layer of oversight and ensure accountability.
Documentation: Maintain clear documentation of all checks and updates made to the SCR to demonstrate compliance during inspections.
External Audits: Consider engaging external auditors periodically to conduct independent reviews of the SCR, providing valuable insights and validation of compliance efforts.
Continuous Improvement: Use feedback from inspections and audits to identify areas for improvement in SCR processes and implement corrective actions as necessary.
Culture of Safeguarding: Foster a culture of safeguarding within the institution, where all staff members are vigilant and proactive in their commitment to protecting the welfare of children.
By following these top ten tips and maintaining an accurate and up-to-date Single Central Record, educational institutions can demonstrate their commitment to safeguarding, enhance accountability, and ensure compliance with regulatory requirements,
This document serves as a robust reference point for practitioners across various sectors including social care, education, health, justice, and the voluntary sector, offering clarity on the legal frameworks that support the sharing of information necessary to protect children from abuse and neglect.
The document details the legal and practical aspects of sharing information to safeguard children. It emphasizes that while data protection laws are often perceived as a barrier, they actually provide a structured framework to enable necessary information sharing. Practitioners are guided on how to navigate these laws effectively, ensuring that children's safety and welfare are prioritized at all times. The advice is contextualized within broader statutory guidelines and tailored to the specific needs of different practitioners, making it a crucial tool for those involved in child protection.
Children's safety must take precedence over privacy concerns. Information should be shared legally and responsibly when it is necessary to protect a child from harm.
Whenever possible and safe, practitioners should engage with the child and/or their carers to explain the intentions and necessity of sharing their information.
Consent is not needed for sharing personal information in situations where a child's safety is at risk. Practitioners should have a lawful basis for information sharing under data protection laws.
Practitioners should promptly seek advice when uncertain about the legalities of sharing information, ensuring that concerns about possible criticism do not hinder the safeguarding of a child.
When sharing information, care must be taken to protect the identities of those involved to prevent further harm.
Information shared should be relevant, necessary, and limited to what is needed for the recipient to perform their safeguarding duties effectively.
All decisions about sharing information should be well-documented and justified, whether information is shared or not. This is crucial for accountability and transparency.
This guidance from the Department for Education is a significant resource for ensuring the safety and well-being of children across the UK, providing clear directives to overcome the challenges posed by data protection concerns in safeguarding contexts.
OnlineSCR is a straightforward yet powerful tool designed to help schools keep track of all necessary background checks, from DBS verifications to professional qualifications. By moving away from traditional spreadsheets and manual processes, OnlineSCR offers a streamlined approach to safeguarding, making it easier for schools to maintain compliance and focus on what really matters - providing a safe learning environment for students.
The Single Central Record isn't just a regulatory requirement; it's an important part of school safeguarding practices, particularly when it comes to managing substitute teachers and temporary staff. These individuals play a vital role in the educational ecosystem, stepping in to ensure that learning continues uninterrupted, regardless of staff absences or shortages. However, their transient nature poses unique challenges in maintaining the same rigorous vetting standards applied to permanent staff. We addresses this challenge head-on, providing a comprehensive and accessible record of all necessary checks and qualifications for everyone working within the school.
OnlineSCR simplifies the verification process. It consolidates various educational checks—DBS checks, prohibition orders and qualifications — into a single, easily accessible platform. This streamlines the administration process but also significantly reduces the margin for error. This ensures that each staff member, whether temporary or permanent, meets the required standards becomes a more manageable task. Schools can quickly identify any gaps in compliance, allowing for swift action to rectify issues, upholding the highest safeguarding standards.
The OnlineSCR acts as a live document that can be updated in real-time as new checks are completed or as existing staff acquire new qualifications. This means that OnlineSCR provides an ongoing assurance that all staff members, irrespective of their contract length, are suitably vetted to work with children.
OnlineSCR's technology revolutionises how schools manage their safeguarding processes. By moving away from paper-based systems and cumbersome spreadsheets, it introduces a level of efficiency and reliability that was previously very difficult to achieve. Our digitised approach not only streamlines the management of the Single Central Record but also enhances the accuracy of the data it contains. With features designed to automate routine tasks, schools can now ensure that their compliance with safeguarding regulations is both thorough and up-to-date without dedicating excessive administrative resources to the task.
One of the main benefits of adopting OnlineSCR's system is the automation of verification checks. The platform directly interface with DBS services and other necessary verification databases, reducing the time it takes to confirm QTS, sanctions and clearances. This means that schools can quickly onboard new staff, confident in the knowledge that all safeguarding criteria are met. Our system's real-time updating feature ensures that any changes in staff status or new information are reflected immediately, keeping the SCR current without manual intervention.
OnlineSCR provides comprehensive reporting tools, making it easier for schools to identify any areas of non-compliance and address them promptly. This proactive approach to safeguarding compliance not only supports schools in maintaining a safe environment for students and staff but also prepares them for inspections, with clear, concise records that can be accessed and reviewed at any time. By leveraging OnlineSCR's technology, schools can achieve a higher standard of safeguarding efficiency, ensuring that compliance is seamlessly integrated into their daily operations.
Bringing in supply teachers and temporary staff is essential for maintaining the continuity of education. While the introduction of temporary staff comes with its challenges, the risks associated with safeguarding compliance can be substantially reduced. With OnlineSCR, schools have a powerful tool at their disposal, one that ensures compliance is continuously maintained, safeguarding standards are upheld, and the educational journey for students remains uninterrupted and secure.
Want to find out more? Schedule a free demo today at a time that suits you.
The Single Central Record acts as a centralised repository that collates and verifies essential information about staff, ensuring that all personnel meet the necessary safeguarding requirements. This includes verifying staff identity, qualifications, references, and background checks. By having a single point of reference for this information, schools can efficiently monitor and track compliance, ensuring that everyone working with children is suitable and safe.
Implementing a Single Central Record offers numerous benefits. Firstly, it promotes student safety by creating a comprehensive overview of all staff, allowing schools to identify any safeguarding concerns promptly. Additionally, it simplifies the recruitment process, making it easier to assess candidates and streamline employment checks. Moreover, having a centralised system reduces administrative burdens by eliminating duplicated efforts and maintaining accurate records, saving time and resources.
Regularly updating and auditing the Single Central Record is crucial to maintaining compliance with regulatory standards. Schools should establish clear processes and designate responsible individuals to ensure the accuracy and completeness of the record. This proactive approach ensures that the institution is well-prepared for inspections and demonstrates its commitment to safeguarding and regulatory compliance.
In today's ever-evolving educational landscape, a school's Single Central Record is a cornerstone of effective safeguarding and operational efficiency. By implementing and maintaining this centralised repository, schools can provide a safe environment for students, streamline recruitment procedures, and demonstrate their commitment to safeguarding, ultimately enhancing the overall well-being and success of their educational community.
Catch-up strategies may include regular, informal assessments; identifying pupils who need additional, one-one support; prioritising practical work that wasn’t possible via remote learning; and recapping the previous year’s curriculum to cover what had been missed.
Although everyone within the educational industry have been working hard to enable children to be back on track with their education, Ofsted inspections have proven that concerns in attendance still remain. School have provided reasons such as.
Schools have also reported that the majority of COVID absences have been among disadvantaged pupils, those with special educational needs and/or disabilities (SEND).
Due to numerous lockdowns, children newly entering schools are arriving with lower starting points compared to previous years. These children are struggling to adapt to school life and are experiencing behavioural issues towards learning, causing them to have difficulties in settling in.
Ofsted have found that early year’s pupils are struggling most with social and emotional communication between each other due to a lot of children being born within the pandemic. Child carers are focusing on developing their language and communication skills between other children to help build the bridge of social and emotional skills.
Ofsted have found that there is still disruption of education for further educational students. Interruptions of learning have been caused by COVID absences, falls in numbers of learners on courses, gaps in students’ practical skills and their English & Maths. Mental Illness is also a high concern for students and many are struggling to return to face-to-face learning.
Inspectors have found that in order to help learners catch-up. Providers are repeating elements of courses; offering individual support to develop specific skills; prioritise practical teaching. A number of providers have developed new programmes to support those who have lost their jobs or wanting to change careers due to COVID, enabling them to have the skills and knowledge for re-employment.
For more information, please visit the Ofsted website found here.
This is exciting news for staff and pupils within the educational settings however, it is important for everyone to remain safe during COVID-19.
DfE guidance on educational visits has been updated to follow the government roadmap. As the roadmap follows data rather than dates. The set dates may be subject to change therefore, it is important to keep monitoring the government guidelines provided. The government will move one step when it is safe to do so following the Prime Ministers Announcement of Step 3. Advise will continue to update following the government roadmap. More information can be found on the DfE website. https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/schools-coronavirus-covid-19-operational-guidance#educational-visits
The Outdoor Educational Advisers Panel (OEAP) have updated their guidance following the DfE to aid schools when planning a residential trip. https://oeapng.info/8959-residentials/
OEAP updated 4.2b Residentials guidance in order to remain safe during COVID-19. Schools and colleges planning on taking residential trips must be conducted in the line of the relevant coronavirus guidance. This includes the controls within the guidance such as keeping participants within the relevant groups and following the guidelines of the accommodated site. Appropriate links to the DfE and other guidance for specific educational settings is provided at the beginning of the document. There is more detail in annex C for the document for schools and annex B of the document of outer-school settings. The 4.2b residential guidance also provides other general guidance for schools on residential trips. https://oeapng.info/downloads/download-info/4-2b-residentials/
OEAP also updated the 4.4k Coronavirus guidance for schools planning and managing residential trips during the pandemic. Schools must check and follow the government guidelines of the place of destination as well as their own settings. Schools and colleges should monitor the guidelines for any changes in order to remain safe within the government guidelines. Parents/Guardians concerns should be taken into consideration and discussed, they should be kept informed in the runup to the visit and how you are going to mitigate any risks. More guidance is provided within the document. https://oeapng.info/downloads/download-info/4-4k-coronavirus/
The government has advised that international visits should not commence up to and including 5th September 2021 due the complexities of international travel at this stage of the pandemic. More guidance is provided no the DfE website.
Although it has been too long since children have been able to enjoy the educational visits that schools and colleges provide it is still important for pupils and staff to remain safe during off-site visits.
The review will consist of Ofsted / Independent Schools Inspectorate (ISI) attending schools in highlighted areas to review the support systems in place and how well the responses are working. As well as talking to staff, pupils and leaders, Ofsted / ISI will consider whether further support is needed in teaching pupils about sexual abuse and relationships. The review will also make sure that other current safeguarding guidance is understood and carried out by schools and colleges. Ofsted / ISI will also consider how well schools are working with multi-agency safeguarding partners.
The review will ensure that the right guidance is provided to colleges, state schools and independent schools on how to deal with sexual harassment and violence allegations. Current inspection regimes will also be reviewed to ensure all schools are strong enough to address the issues and promote the welfare of children.
All schools are now required to provide sex and relationship education to secondary pupils and relationship education to primary pupils. This enables children to have a better understanding and to be aware of important issues such as consent, respect and personal privacy in order to understand how to behave towards peers.
The Department for Education will not hesitate to take action towards schools that have failed to meet the safeguarding standards. Where concerns are present Ofsted / ISI will ensure improvement in the failing practices or will be forced to close. This strategy will provide a whole system response to focus on the prevention and early intervention of sexual abuse.
Ofsted will work with representatives from social care, police, victim support groups, school and college leaders and the Independent Schools Council. The review will conclude by end of May 2021 and will seek to establish where safeguarding arrangements and processes are good and have worked well and where improvements are needed.
The NSPCC have provided a new direct helpline for abuse in education on their website 0800 136 663. An email is also provided help@nspcc.org.uk. This helpline is open to children and young people who have experienced abuse in education and for worried adults and professionals that need support and guidance for recent and none recent abuse. See here.
Guidance is provided on the government website by the Department for Education. See here.
Guidance is also provided by Ofsted on the government website. See here.
Capita has advised all users that the current Teachers’ Pensions Online (TP Online) Service will cease to operate from 31 March 2021 and will be transferred to the Department for Education (DfE).
Employers working outside the educational settings will no longer have the legal requirements to check the children’s barred list status of individuals who are applying for the roles in schools, colleges and universities. Those outside of the educational settings include recruitment, supply and HR agencies.
The new DfE service is strictly limited to employers of staff in educational settings who are responsible for checking the suitability of applicants seeking to engage in regulated activity. If you do not fall within the legal requirements you will not be able access the replacement system. As educational settings have the facility to check the barred list status, there is no requirement to involve a third party.
Prior to 1st of April Educational settings could carry out separate barred list checks (formerly known as List 99) through third parties, these checks where commonly used in circumstances where an applicant is still waiting for their Disclosure and Barring Service (DBS) check to be disclosed but is due to commence work in the school that day, in line with the schools safeguarding policies they could carry out a separate barred list check including all other pre-appointment checks with risk assessments etc.., to enable the person to commence work.
Schools, colleges and universities have access to the teaching regulation agency portal (Secure Access) through the Department for Education (DFE), will be able to carry out the children’s barred list check directly alongside other checks such as QTS, Prohibition from Teaching and Section 128 via the Department for Education.
It is important that these changes are made aware to schools, colleges and universities to ensure they are following the correct legal requirements when recruiting staff.
If you have any further queries please contact the Department for Education.
Children are returning to schools for full time face-to-face education on the 8th March 2021. The excitement and relief that our children’s education will be back on track includes a lot of new guidance and methods of implementing safeguarding.
Safeguarding leaders should lead the revision of the school’s child protection policy due to more children returning to school. Schools should follow the KCSIE guidance as normal. Time must be allowed for safeguarding leaders and deputies to deal with referrals from social care and other agencies, alongside supporting staff and children with new safeguarding concerns. More Guidance is provided by the Department of Education on the government website under the Schools Coronavirus (COVID-19) Operational guidance (page 63). This guidance can be found here.
The Prime Minister announced that the catch-up on education will have an extra £400m funding from the government, this enables our children’s education to be supported. The ‘Extensive Programme’ will provide teachers with resources and materials including expansions of one-to-one and small group sessions to those who need it most. Under the programme funding is available for schools to support disadvantaged children and activity clubs, the funding is also available for extra classes in the holidays and language support for pre-school children. This is to enable our children to progress their education during the pandemic. More information can be found on Sky News.
It is so important to be aware of children’s vulnerability and wellbeing during the return of school as they have been deprived of education in a face-to-face environment since December 2020. Safeguarding guidance must be followed with extra care to ensure our children’s safety and wellbeing is promised while learning.
More information on the Keeping Children Safe in Education Guidance provided by the Department of Education can be found on the government website.
