The Royal School, Haslemere

We recently implemented the online SCR system within our School, and we have found it to be extremely beneficial.

It is much easier to use than our previous excel system, and we can now identify missing information with ease, and ensure we remain compliant at all times.

We have recently undergone and passed a full compliance inspection of our HR records, and we were able to demonstrate compliance easily using the online tool coupled with our paper records.

They provide unlimited telephone and remote support, and we have found their team to be very helpful and responsive.

I can highly recommend this online tool to other schools, I would definitely not be without it.

Susan Allibone
HR Manager

The Royal School

Calday Grange Grammar School

When we first decided to look into going on line with our SCR, we were of course a little apprehensive. We didn’t need to be!
From the original meeting where we discussed what the service would provide, through to the daunting task of transferring our data, the process was smooth and transparent with a supportive team on hand answering any queries along the way.
Following the recent implementation of the online SCR the benefits are already noticeable. The speed and accuracy of the service has been excellent. We have confidence in the knowledge that we are meeting all the required checks, and that we are compliant in our statutory obligations where safeguarding is concerned.
It is still early days for us however; I would urge any school to seriously consider moving to this system. It not only saves on administration time, it is also very easy to use and an accurate snapshot of your SCR at the click of a button.

Wirral Hospitals’ School

As a hospital school with many different professionals working with our students at any given time, we have a large and varying staff list that needs to be on our SCR.

The workload to keep this up to date at all times was ever increasing and was proving to be difficult and time-consuming.

We required a more user-friendly solution, ideally one that would alert us to any updates or checks to be made, dependent on the role of the individual, instead of us being required to constantly manually check the SCR ourselves.

In addition, the introduction of GDPR and frequent changes to safeguarding guidelines regarding the different categories of individuals working with young people, were an additional challenge.

Having used SCR for our online DBS applications, and always having been impressed with the speed, simplicity and accuracy of the service, we decided to explore their new online SCR system, which automatically updates from the online DBS applications. We invited them in to explain the system and were instantly impressed with the layout, simplicity and functionality of it.

After registering for the online SCR, the task of transferring our existing data felt like a daunting task, but in reality, proved to be a simple and smooth process. We sent an encrypted version of our existing Excel SCR, which was then uploaded by their team to the online portal. Although this
proved that we were already fully compliant with statutory requirements, this resulted in us discovering some areas that were in need of attention in order to ensure that we met best practice guidelines.

Throughout the transition, and ever since, the team have been fully supportive, always available, and extremely helpful in training our ongoing development in the use of the system. We have chosen to utilise it to its full extent, but would have required very little support had we simply been
looking to be fully compliant, due to the simplicity of the system.

We were inspected by Ofsted in February 2019, a few months after moving completely over to Online SCR. Ofsted were most impressed with the system saying, “The system and procedures are robust” and “All safeguarding records are detailed, thorough and securely held.” We were delighted with this as it was something we had been nervous about, given the importance Ofsted place on each school’s SCR.

Moving to Online SCR has been a fantastic move for our school. The time saved from our admin team far outweighs the cost of the system, which represents exceptional value for money. All aspects of our safeguarding record keeping, from recruitment to ongoing DBS checks and updates,
are faster, smoother and more detailed than ever before. It is impossible to put a price on safeguarding children, but this system is definitely worth the cost.

Golborne Community Primary School

In September, we signed up to Single Central Record Ltd which has further ensured we are meeting all of the statutory checks, for anyone working with children at the school. The clear system has enabled us to save time on processing the necessary checks; keep well up to date well in advance of any renewals being required and further strengthened the culture of being vigilant at the school. The School Business Manager, the governors and I can easily check we are completely compliant.

We have already noticed a huge difference since using this system, in terms of reducing workload and also making sure nothing is ever missed on our Single Central Record. The extra support that comes with this package is excellent and any questions are answered swiftly and accurately. We would strongly recommend this product any school.

Gloverspiece School Logo

Gloverspiece School

Here at Gloverspiece, we are an independent SEN school and farm sanctuary and we use Single Central Record for all of our statutory checks and reference records. It has proved so beneficial because the information is available at a glance, enabling clear and easy tracking.

Both Ofsted and Safeguarding officers have commented on how effective SCR after seeing it here at Gloverspiece. The customer service is outstanding, always on the end of the phone offering clear guidance when required, always very friendly and cannot do enough to help.

Checks come back extremely prompt and are easy to access. The colour coded system on SCR, makes it very clear visually and highlights if there is anything outstanding on the staff’s record, making it very easy to navigate, saving much time and effort.

We would recommend Single Central Record to any provision and we certainly would not be without it.

Lynne Duffy
Head Teacher & CEO

Jubilee Primary School logo

Jubilee Primary School

Using the online SCR has really made a real difference to our HR administration. There are timely reminders when documents need renewing which ensures nothing is ever missed and we stay fully compliant. The system is extremely easy to use and has increased our efficiency. We also use the system to order DBS checks which is an extremely smooth process as it automatically updates SCR with the progress of the check, making us consistently up-to-date with our administration.

Nicola Molloy
Business Manager

Mylnhurst Prep School Logo

Mylnhurst Preparatory School and Nursery

The SCR Online is a fool proof tool that enables the school to accurately and securely log all mandatory information for all school employees, volunteers and contractors. The ability to export the SCR into a simple anonymised document with a cover sheet for all persons takes the stress out of inspection and gives me confidence when the SCR is scrutinised. In short, it is efficient and very effective.

Mr Tom Newton
SLT – Compliance


Park Campus Academy logo

Park Campus Academy

SCR is a great platform that allows us to maintain and order safeguarding checks in a secure domain. The website is easy and quick to navigate and alerts clearly any errors or areas that are not compliant, so you can chase effectively. The staff at SCR are extremely helpful and quick to fix and guide through any problems that occur.

Their training to use the website is also very efficient and staff guide you through patiently and are happy to answer questions. I feel very supported by SCR and their Team and would highly recommend.

Hannah Jones
Senior Admin Officer


Suckley School logo

Suckley School

This will be our second year that we have been using SCR after seeing the online tool demonstrated at a School Business Managers’ conference. I was a little sceptical at first to change from the Excel spreadsheet that had no financial outlay, to pay for an annual subscription, but I am now glad that we decided to go down that route.

The system itself is very user friendly, easily identifies any gaps in the data that is required and keeps up to date with the current legislation. Both Mike and his colleagues are helpful and friendly, right from the beginning when we were setting this system up. Automatic weekly reports are generated which are useful, to provide an overview of what requires updating.

I can highly recommend this online tool to other schools.

Joy Tomlinson
School Business Manager


Thorngrove School logo

Thorngrove School

Thorngrove School has been using Online SCR for over a year now and the difference it has made to us as a school has been hugely noticeable. The on-boarding process was fairly straightforward. It took a bit of time to work on our existing data once uploaded on the portal but it was time well spent and well worth the effort to have clean data to work with. From then on, it made the keeping of our single central register much easier. We used to use an Excel spreadsheet and it wasn’t as user friendly as this, as it is specifically designed to record all the information schools need to keep from a compliance point of view.

It also has the added bonus of being able to run reports and export the data, which we couldn’t do previously with our Excel-based system.

A few months ago, the school was inspected and the school was deemed to meet all the standards as set out by the ISI (Independent Schools Inspectorate) with regard to the suitability of staff. There is no doubt that using Online SCR helped the school greatly in ensuring all requirements were fulfilled.

The team at Online SCR is also very helpful and responds very quickly and efficiently to all queries. Overall, this is a great tool that we would have no hesitation in recommending to other schools.

Emmanuelle Brooks
School Administrator


University Schools Trust logo

University Schools Trust

The UST is a unique partnership of six world-leading universities and five sector-leading bodies who are working together to deliver a shared vision of inclusive, high quality and transformational education delivered by schools which are deeply rooted in the communities they serve.

Currently consisting of St Paul’s Way Trust School, which is an All-Through School, encompassing a primary school, secondary school and 6 th form. Royal Greenwich Trust School is a former UTC, converted to a start-up secondary school.

Both schools were using an excel spreadsheet to record SCR information. This required manual input, was time-consuming and laborious to maintain and keep updated. The UST needed an efficient system with adaptability to a growing multi-academy setting, giving ease of access to individual schools as well as management overview from the central core team.

Online SCR has ticked all these boxes for us. Implementing the data transfer was the first hurdle, which required close working relationship with the system support team. We found them helpful, ready to listen and always at hand to support and answer any queries.

We have been using Online SCR for approximately one year and the benefits are very much noticeable. The system has been carefully built around ease of use, ensuring compliance with all statutory checks, alerts and notifications for renewals or missing information via the system and from weekly individualised school reports sent by email.

Safeguarding is an integral aspect of our school process and we have found that Online SCR covers all the areas pertaining to this. It is a cost effective, time saving system that helps us demonstrate compliance in accordance with Ofsted and Keeping Children Safe in Education. I would recommend Online SCR unreservedly to any school.

Rani Begum
Group HR Manager – SPWT


Golden Valley Primary School

We made contact with Online SCR after seeing the system being demonstrated at an exhibition. It looked really easy to use. We were worried about the time and effort it would take to transfer the information from our Excel version, but we need not have been.

The team were fantastic, helping us through every step of the process from the initial query through to ‘going live’. They were on hand with any queries and the whole process was far simpler than we could have imagined.

We have now been using it for a year and in that time have received unlimited support. Whenever we have a query it is answered straight away and the service is brilliant. We have every confidence that our SCR is always up to date and nothing ‘falls through the cracks’. It is so easy to use, and ordering new checks could not be simpler.

I have no hesitation in recommending Online SCR.

Debbi Buss, School Business Manager

Hutton C.E. Primary School

I came across SCR at an Annual Business Managers Conference and was impressed with the set up and the reassurance the system would give us with ever changing requirements.

I was originally supported by North Somerset Council but with the reduction in services our dedicated support desk disappeared and it became increasingly difficult to confirm what information we were required to obtain to keep our single central record up to date.

I had no trouble contacting SCR and registering on the system and they were easily contactable and very helpful during each step of the process. I would have like to have used them to input all our data but it was decided that we would do this ourselves and then upload it for checking. This was quite a task but once completed on their information sheet and uploaded everything was quickly checked. You could clearly see on the returned on-line spreadsheet what if anything was missing so we could then update our system to ensure it remained compliant.

I have yet to use their DBS checking system but I have every confidence that it will do all that is

Contacting them for advice or assistance is straightforward and they are very supportive. The
system itself is very user friendly to navigate.

I feel very confident now that the single central record that we have is fully compliant which is very reassuring and it is also good to know that there is help at the end of a phone line!

Nicola Cooksley, Administrator/Bursar

Michaela Community School

We moved from an Excel spreadsheet to the online SCR system last year. I set up our school with ease. The system enables me to clearly see where any gaps are. It has been extremely beneficial to be able to order DBS checks via the same system and archive leavers.

The team are knowledgeable and always quick to respond to any queries. For the price, it is a really useful tool.

I would highly recommend it to any school.

Mrs V Squire, Operations Manager

The Churchill School

We had been investigating alternative systems for recording Single Central Record information for a couple of years, looking for a more user-friendly system than the “clunky” Excel spreadsheet when Online SCR came to our rescue!

Our move over to Online SCR was easy and straightforward, with SCR importing the old Excel spreadsheet into the new on-line portal quickly and efficiently. The inputting of individual records is now simple and logical, and it is easy to identify any missing data helping to ensure compliance at all times.

The SCR team are readily available via E-Mail or telephone and are always quick to respond to our queries.

Online SCR is definitely one of the best systems we have introduced into the school in recent years.

Anne F Wells, School Business Manager

Trinity Academy Newcastle Trust

Trinity Academy Newcastle Multi Academy Trust decided in Autumn 2019 to implement the online single central record system across the Trust. We have found this system to be extremely beneficial at a Trust and also academy level. It ensures the Trust remains compliant at all times and all staff find the system very easy to use and to upload the necessary information.

The system provides an ‘at a glance view’ and also a reporting function that alerts you to any updates that may be necessary.

The Trust has received very positive feedback from internal and external stakeholders following the implementation and the online SCR customer services team are very helpful and quick to respond too.

June Renwick, Head of School (Business)