At Online SCR, we have developed a state of the art online portal where schools can keep all their employee records in one place. Our cloud-based system is fully compliant with Ofsted and ISI and all you need to do is register on our website, pay an annual fee and you are good to go. Once you have an account with Online SCR, your school is invoiced on a monthly basis for services used and many UK schools and colleges are taking advantage of single central record solutions.
As the Online SCR system is cloud based, you do not require any software installed on your device and you can login from any location. All you need is a device and an Internet connection and the easy to use interface is packed with powerful tools that are designed specifically for school administrators. We offer a complementary service for all our clients that includes the Children’s Barred List, Qualified Teacher Status and Prohibition checks, to name but a few. The ability to login from any location saves you a lot of time and with all of your data stored on our secure servers, you can hire with confidence, knowing that all the required checks have been carried out.
We have incorporated an email reminder system that alerts you when mandatory checks are due and also records them in your records. This ensures that you are always up to date with all forms of checking and with all of your records safely stored on our secure servers, you have instant access 24/7.
All UK schools, colleges and universities are striving to provide safe recruitment solutions and our single central records software goes a long way towards achieving this. You can literally click and order any type of check on a potential employee and the results are sent to your account. We have collaborated with school administrators around the country to create a software package that simply ticks all the boxes and once you have registered with us, you can then start to key in all of your data into our customised software package.
We offer additional services to help school administrators when they are looking to hire new staff members, and these include the following:
All the check results are sent to your single central record, allowing you access at any time.
Our bespoke services allow you to tailor the software package to perfectly suit your needs and by using a single central record, your school will save time, become more efficient and most importantly, you will always be able to run any check that you feel is necessary at any time.
If you would like to take advantage of this highly efficient cloud-based records system, simply register your school using our online form and take the first steps towards creating a safer recruiting solution for your school.
There should be no higher priority for any educational establishment than child safety. Whether this is making sure the corridors are clean and tidy, adequate supervision during activities or taking every possible measure to ensure the employees of the school and any sub-contractors are fully vetted before working with young or vulnerable people.
Keeping the premises tidy and providing adequate supervision for curricular and extra-curricular activities is easy enough to manage and facilitate but what about the employees themselves? There have many published cases in recent years where basic employee vetting protocol has been overlooked and resulted in barred people working with children. How can this be allowed to happen? Some of these cases can be directly attributed to the convoluted systems currently in place and a lack of adequate training for those involved in the recruitment of staff.
Here at onlineSCR we have developed a successful, relatively simple, online resource that allows anyone involved in recruiting staff for schools to check and fully vet all potential employees to ensure they are permitted to work with or in close proximity to children. Previously the administration for such a function involved spreadsheets and dealing with one or more external bodies including Ofsted and the Department of Education and basically taking up a lot of time that could be spent concentrating on the core functions of school rather going through the arduous process of vetting potential employees.
As previously mentioned, centralising your current Single Central Record using our system is relatively straightforward. The first step is log into onlineSCR and register your school or other educational establishment. When this has been completed you simply access your Single Central Record through our 24/7 online portal which is fully compliant with all Ofsted and ISI requirements as set out by the Department of Education ‘Keeping Children Safe in Education’ guidance. There are options to add additional admin staff and schools if required.
As previously touched upon, the main benefits of our onlineSCR portal is to save time, increase efficiency and ensure compliance with existing and any new guidelines or legislation. Keeping children safe is obviously the main priority but all of the aforementioned benefits combined with the fact that the school can avoid any negative publicity that can arise in the event of an ‘incident’ as a result of mis-administration are obviously attractive attributes for any school.
If our system is something that you think your school could adopt, please contact us for a no obligation discussion. Our team will be happy to answer any questions you may have about the feasibility of onlineSCR for your particular establishment and can also make recommendations if required. You can also get more specific information on the services we offer by checking the relevant pages of our site or calling us on 0151 606 5101.
If you run an institution with young people, such as a primary school or childcare centre, you must have a single central record and keep it up to date in order to comply with the law. The single central record contains information relating to your employees, their qualifications and criminal records, and members of any associated committees. Essentially, the single central record is a critical element of safeguarding children in their early years and ensuring safe recruitment.
In the not so distant past, maintaining a single central record was a time-consuming task that could require an entire department to keep up to date. Now, thanks to onlineSCR, keeping your single central record updated and accurate couldn’t be more straightforward.
In accordance with keeping children safe in education, every school must comply with the Department for Education Statutory Guidance, and one aspect of that includes maintaining a single central record.
In addition to containing data such as who works for your establishment, their qualifications and any previous criminal record history, the single central record provides information regarding recruitment checks and vetting processes that have been completed.
Checks that contribute to the single central record are included as part of the employment process, such as checking childcare qualifications and any disqualifications. Essentially, the single central record collates all the information required by law in one place so that Ofsted can check the data in one location during an inspection.
To understand the challenges concerning the maintenance of the single central record, it’s perhaps easiest to look at some common mistakes that people commonly overlook:
Because the teacher you’re thinking of hiring holds the required qualifications to work in your school, it’s often easy to forget to perform the Prohibition from Teaching Check, which is a legal requirement. You must also record the date when this check was completed.
It’s crucial to record the date of every check you carry out, and it’s easy to see where mistakes can be made in this area. Some schools mistakenly have one column on a spreadsheet that records the same date for all checks carried out, but the dates must be filled out accurately for when each individual check was performed.
As you might expect, it’s a legal requirement to make sure the individual you’re thinking of hiring holds genuine documents that prove their right to work in the UK. Unfortunately, forged or fake documents aren’t always easy to spot.
At onlineSCR, we know that running a school is challenging enough as it is without having to maintain your single central record in compliance with the law, which is why we’ve developed an innovative and straightforward system to remove the headache from the task. Working alongside, various consultants, schools and heads, we’ve built a state-of-the-art data storage facility that automates many tasks, removing the risk of human error. If you’d like to find out more about onlineSCR, call us on 0151 606 5101.
The legislation concerning single central records for schools and colleges in the UK was drawn up to help educational institutions safeguard the welfare of the children in their charge. By ensuring that all employees are thoroughly vetted during the recruitment process, your school can provide the maximum protection possible for each and every one of its pupils and remain in full compliance with government regulations.
The concept and aims of the single central record system are well understood by education professionals in the United Kingdom but to help you ensure that complacency does not cause standards to slip, in this article we have outlined a few of the most common mistakes that school administrative departments make with regard to the operation and maintenance of their single central records. Take note of these and you stand a better chance of achieving the goals that a well-run SCR is designed to facilitate.
If you can avoid the common mistakes listed below, you will be well on your way to ensuring that your SCR is properly maintained.
The easiest way to avoid administrative errors and omissions where your single central record is concerned is to use an online SCR software solution that stores all data in a remote location. Such a solution will make it easy for more than one member of staff to participate in the upkeep of records and will highlight errors such as missing dates and individual checks, making them very difficult to overlook. For details and pricing information on our bespoke software solutions, please call or email any any time.
